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By Ira Winkler
Whenever people talk
to me about my work,
they want to hear
about hackers,
spies, and the like.
They want advice on
how to protect
themselves, but are
surprised to find
that I have three
basic suggestions
that seem to have
little to do with
security.
These three
solutions-- which
are as important for
businesses as they
are for
individuals--
address the most
common problems that
people face.
It's the simple
things that get you,
and the simple
things that can save
you. Sure there are
more advanced
precautions you can
and should take, but
you can't go wrong
starting with these
simple steps. (My
book, Corporate
Espionage,
discusses most of
the other security
procedures that will
protect you from
most determined
attacks.)
Please take the
time to prevent
thousands of dollars
in losses.
Always use a surge
protector. Better
yet, use an
uninterruptible
power system (UPS).
One of the
biggest threats to a
computer is a poor
power supply. The
supply doesn't yield
a steady stream of
electricity. Power
spikes run rampant
over the power lines
and literally fry
the components of
the computer. A
surge protector
prevents those power
spikes from reaching
your computer and
can save you
thousands of dollars
of damage.
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Think you
don't have
to worry
about power
surges?
Consider
lightning.
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A good surge
protector will also
have a plug for your
modem line. Power
spikes over
telephone lines are
more common than
electrical power
surges. To use this
feature, plug the
telephone cable
connected to your
modem into the
output port of the
surge protector.
Then, plug the surge
protector into the
wall outlet. With
that simple step,
you'll save yourself
hundreds of dollars
in repairs and
replacements.
Think that you
have a good steady
power supply and
don't have to worry
about power surges?
Consider lightning.
Lightning can strike
anywhere-- and power
and telephone lines
are made to conduct
this electricity.
One lightning
strike can cost you
thousands of dollars
if you don't have
surge protectors in
place. To save
yourself potential
grief, you should
also consider buying
surge protectors for
your other expensive
electrical
equipment, including
your stereo and TV.
Surge protectors
protect against
power spikes, but
are of little help
when the power goes
out. Disk crashes
usually occur
because of a sudden
loss of power. You
can also lose hours
or days of work,
because you didn't
save your work
before the power
loss. A UPS keeps
power going for a
short period of time
so you can save your
work and shut down
the system gently.
Some
uninterruptible
power systems also
have a serial cable,
which plugs into
your computer and
tells the computer
to shut itself down
at the loss of
power. This feature
is handy for
situations where you
leave the computer
on for long periods,
unattended
The virus problem is
infinitely worse
than the hacker
problem.
Before the
Internet, viruses
were transferred
primarily through
floppy disks. If you
didn't exchange
software with
people, you didn't
have to worry.
Today, you can
become infected via
email. You can
inadvertently
download a virus
while browsing the
Web. If you work
with your computer
attached to a local
area network, the
risk grows even
larger.
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98 percent
of all
companies
surveyed
reported
being
victims of
some kind of
virus.
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To give you an
idea of the scope of
the problem, the
National Computer
Security Association
surveyed companies
and found that 98
percent of all
companies reported
being victims of
some kind of virus,
with the average
loss being more than
$8,000 per incident.
That's 98
percent. Every
company must use and
update antivirus
software-- and so
must individuals.
What would happen
if your Quicken file
was lost? What would
happen if your term
paper was lost? What
is the aggravation
factor just for
having to figure out
what you have lost?
Just having the
software is one
thing. You should
make sure that you
configure your
software to scan at
system boot up, and
to stay running in
memory so that every
program is checked
before execution.
Also make sure
that you update your
"definition file" on
a monthly basis. New
viruses come out
every month, and old
antivirus definition
files can do nothing
about the new
viruses. Antivirus
vendors usually
update these files
on a monthly basis.
When implemented,
these files can
protect you from
just about every
known virus. You can
download the updates
through online
services, like
CompuServe or
America Online.
You can also get
the updates over the
Internet, or through
the vendor's BBS.
Sure, it takes some
time to download the
file, but those are
some of the most
valuable minutes of
your computer's
life.
You can lose data
because of power
spikes and viruses.
You can also lose
data to hackers. You
can also make stupid
mistakes, which are
really the biggest
threat to
computer-based
information.
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You should
perform
backups at
least once a
week.
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One security
precaution-- regular
backups-- minimizes
the damage from all
sources. As long as
you have a backup,
you can recover.
If you are using
Windows 95, all you
really have to back
up is your My
Documents
directory. If you
have other systems,
you can make it a
habit to create a
specific directory
where you put all of
your personal files.
That way, you only
have to back up a
single, relatively
small directory.
Too many people
think that they have
to back up their
whole system. You
can reload computer
applications from
the installation
disks if the files
become corrupt, so
you don't have to
back them up.
Concentrate on
saving the data
files. In many
cases, you can back
up all of your data
files on a single
floppy disk.
I have been
guilty of not
performing backups
myself, but I almost
inevitably end up
paying the price. In
one case, I lost a
term paper when my
disk drive failed
hours before the
paper was due. I
lost months of work.
Unfortunately, that
was only one example
of when I lost data.
I'm sure that you
have similar tales
of loss, when you
wish you had a
recent backup.
In general, I
would say that you
should perform
backups at least
once a week. If you
have something that
is valuable, that
changes on a daily
basis, I would back
it up at least once
a day.
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